Logistics


In order to put on a concert in a rural area these are the things I had to consider and start organising;
·       Venue
·       Travel
·       Accommodation
·       Publicity
·       Target audience
·       Size of ensemble

Through my own personal connections, I was able to book the village church in Kirby Hill for free. I contacted the Vicar, who, in a meeting with the church committee, found a number of dates on which the church would be available and following consultation with the trio, we settled on Saturday 17th February 2018 at 5pm.
Travel would be by train to the nearest station, Cattal, from which my parents kindly offered to pick us up and host us for the night in their house for free. This kept the expenses of our visit considerably low as we only had to pay for train fares.
Because the residents in Kirby Hill are predominantly of the older generation, we decided this would be our target audience. From personal experience, I know that a large number of residents attend the local church and community groups, so on the audience spectrum[1] I would say they are mostly “Heydays” and “Home and Heritage” people.
Yorkshire is quite far away, so we clearly weren’t going to be among the local people to publicise the event ourselves. We thought carefully about what would be most effective and concluded that it would be to use posters and flyers around the village and notices in the church. Church is a particularly good way to spread the news due to the type of audience we’re targeting and also shows that it is a relatively accessible venue for our desired attendees.
Although we decided the size of ensemble based on ease of organisation and for good cooperation purposes, we also had to consider whether our format would work in the venue. For instance, a brass quintet would not have fit in the space. Even just the trio was a bit of a squeeze but we managed and we were informed the sound carried well yet wasn’t overpowering in the acoustics of the church.

Once we had a rough idea of the project, I created a to-do list with deadlines for each task to help me stay on track. Although they were only self-imposed deadlines and therefore flexible, I find I work much better this way as I’m then less-likely to forget things or leave everything to the last minute.
Colour-coded to highlight how well I stuck to deadlines.

[1] https://www.theaudienceagency.org/audience-spectrum

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